About the role

Accugile seeks an Office Coordinator to support the growing firm in a variety of capacities. The position will largely be divided into executive support for the firm’s managing director, office management and cultivation of Accugile’s vibrant company culture.

Responsibilities

• Provide administrative assistance to founders and leadership team
• Will handle phone coverage, greeting guests and clients, scheduling internal meetings, office maintenance, and managing vendor communication and relationships.
• Assist with research projects as needed for clients and new business opportunities
• Manage the firm’s vendors and subscriptions
• Purchase office and break room supplies, monitors stock and manage budget
• Open, sort, and distribute incoming correspondence – hard copy and digital.
• Read and analyze incoming emails, memos, submissions and reports, determine their significance, and take action as appropriate.
• Collaborate with people team and assist with day to day operations
• Plan and coordinate office events, happy hours and other functions
• Coordinate hiring efforts at all levels
• Execute onboarding for new employees
• Assist in discovering potential partners and vetting inbound leads

Skills and Experience

• 2 + years’ experience in office environment and or administration
• You’re data driven and highly organized, but also a people person
• A passion for internet and social media marketing is preferred
• Superior written and verbal communication skills
• Strong organizational and time management skills
• Able to maintain confidential information
• Master of multi-tasking and able to manage multiple projects at once
• Managing document control throughout the project duration: update drawing list and any other project updates.

Qualities and Characteristics

• You’re more than a list-taker, “check things off a list”, type of person.
• Can assess and process how to do things strategically, effectively, efficiently, and cost-consciously.
• Positive and friendly persona
• Ability to recognize internal and external customer needs.
• Excellent time-keeping skills and able to prioritise workload appropriately
• Exceptionally organized
• Ability to promote a positive image of the company to the customer
• Confident handling people and situations without getting flustered or impatient
• General awesomeness

When a company is growing and expanding rapidly it can be hard to balance adding or throwing people at it or having better systems. We would rather collect a team that can build and manage systems with less people.

We love what we do and we are focused on achieving the BEST results for our clients. We have a small team and we’re growing fast. This is a great opportunity for the right person to come on board, have a tremendous impact and grow with us. The right person could be with us forever and move up as the opportunity becomes available.