Office Coordinator (Position temporarily on-hold)


Office Coordinator (Position temporarily on-hold)

About the role

Accugile seeks an Office Coordinator to support the growing firm in a variety of capacities. The position will largely be divided into executive support for the firm’s managing director, office management and cultivation of Accugile’s vibrant company culture.

  • Provide administrative assistance to founders and leadership team
  • Will handle phone coverage, greeting guests and clients, scheduling internal meetings, office maintenance, and managing vendor communication and relationships.
  • Assist with research projects as needed for clients and new business opportunities
  • Manage the firm’s vendors and subscriptions
  • Purchase office and break room supplies, monitors stock and manage budget
  • Open, sort, and distribute incoming correspondence – hard copy and digital.
  • Read and analyze incoming emails, memos, submissions and reports, determine their significance, and take action as appropriate.
  • Collaborate with people team and assist with day to day operations
  • Plan and coordinate office events, happy hours and other functions
  • Coordinate hiring efforts at all levels
  • Execute onboarding for new employees
  • Assist in discovering potential partners and vetting inbound leads
Skills and Experience
  • 2 + years’ experience in office environment and or administration
  • You’re data driven and highly organized, but also a people person
  • A passion for internet and social media marketing is preferred
  • Superior written and verbal communication skills
  • Strong organizational and time management skills
  • Able to maintain confidential information
  • Master of multi-tasking and able to manage multiple projects at once
  • Managing document control throughout the project duration: update drawing list and any other project updates.
Qualities and Characteristics
  • You’re more than a list-taker, “check things off a list”, type of person.
  • Can assess and process how to do things strategically, effectively, efficiently, and cost-consciously.
  • Positive and friendly persona
  • Ability to recognize internal and external customer needs.
  • Excellent time-keeping skills and able to prioritise workload appropriately
  • Exceptionally organized
  • Ability to promote a positive image of the company to the customer
  • Confident handling people and situations without getting flustered or impatient
  • General awesomeness

When a company is growing and expanding rapidly it can be hard to balance adding or throwing people at it or having better systems. We would rather collect a team that can build and manage systems with less people.

We love what we do and we are focused on achieving the BEST results for our clients. We have a small team and we’re growing fast. This is a great opportunity for the right person to come on board, have a tremendous impact and grow with us. The right person could be with us forever and move up as the opportunity becomes available.

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Say Hello!!

Get in touch with us to get the ball rolling. Feel free to write us an email us at hello@accugile.com

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If your inquiry is urgent, please use the telephone number listed below to talk to one of our members.


+1 650-681-0101


+91 750-229-4793

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